Centenary Park Golf Club – Privacy Policy 2024
Purpose
To ensure that all Club Officials who are responsible for handling personal and/or health information do so in a manner that protects every individual’s right to privacy.
Policy
Centenary Park Golf Club is fully committed to protecting everybody’s right to privacy.
Club Officials in collecting information will comply with all aspects of the Victorian Information Privacy Act 2000, Privacy Act 1988, and the Health Records Act 2001.
It is the Committee’s responsibility to ensure that relevant Club Officials are familiar with their obligations under the Acts and that handling of both personal and health information is done so in accordance with the law.
In particular:
- Centenary Park Golf Club will only collect personal and health information, which will include names, addresses, date of birth, email addresses and phone numbers, which is required for its activities – see Collection and Consent below.
- Information will only be used for the purpose for which it was collected.
- If information is required for other purposes other than those for which it was collected, agreement will be sought beforehand.
- Only the Centenary Park Golf Club delegated officials will seek information.
- Information will be securely stored.
- Information will be destroyed if it is no longer needed for any purposes.
Collection and Consent
Information is required by the Centenary Park Golf Club for the following purposes:
- Legal obligations under Associations Incorporation Reform Act 2012
- Obligations under Victoria Liquor Licensing Act
- Listing of results/achievements and photographs on Centenary Park Golf Club website.
- Information collected will only be distributed to the following third parties:
- Golf Australia (through current platform provider) to access and verify golfers, maintain GA handicap, handicap records and daily handicaps.
- MSL third party provider providing service to link Golf Australia platform provider with handicapping requirement, the Centenary Park Golf Club provision of handicapping and competition results and member registration records.
If there is a request for member data for an alternative reason, permission will be sought first.
Storage and Access to Information
- Information is stored securely in a password protected computer and password protected file.
- Hardcopy information is stored in secured locked cupboard.
- Only delegated officials of the Club have access to the protected files.
- When information is not required for any purpose, it will be destroyed,
Access to your Personal Information
- You may access the Personal Information we hold about you and to update and/or correct it, subject to certain exceptions.
- If you wish to access your Personal Information, please contact us in writing.
Privacy Policy Enquiries and Complaints
If you wish to make an enquiry or a complaint about a privacy matter, we will examine the submission and endeavour to respond within 14 working days. If you are dissatisfied with our response, you may refer the mater to the Australian Information (Privacy) Commissioner.